1. Send a registration email to hanoi.visa@mzv.gov.cz on November 4, 2025 from 2 p.m. to 8 p.m. Vietnam time.*
2. Indicate your passport number in the email subject line.
3. In the body of the email, state in Czech or English: your name and surname (as it appears in your travel document) and the purpose of your stay. If applicable, also state the names of your spouse and children if you are applying together.
4. Attach the following documents (in PDF format) to the e-mail: scans of data page of your passport and proof of the purpose of stay. 

• Family purpose: residence permit/long-term visa of the applicant's family member, marriage certificate in the case of spouses, and birth certificate in the case of minor children
• Study purpose: proof of admission to study.
• Purpose of seasonal employment: employment contract and work permit issued by the Czech Labor Office.
• Other purposes of stay: proof of purpose of stay. 
• Note: Based on Regulation of the Government of the Czech Republic No. 220/2019 Coll. of August 26, 2019, the Embassy of the Czech Republic in Hanoi does not accept applications for long-term visas for business purposes.

5. Applicants who are not citizens of countries within the territorial jurisdiction of the Czech Embassy in Hanoi must also attach a scan of a document proving that they have been granted residence in a country within the territorial jurisdiction of the embassy for at least the previous two years. If residence cannot be proven, the applicant must submit their application in their home country.
6. 1 applicant = 1 e-mail. Submit only one email per applicant. Only one applicant can be registered in each email. The only exceptions are: when minor children apply with a parent (→ parent includes minor children in their application) or when a family is applying (→ one family member includes minor children and spouse in their application).
7. Your e-mail will be processed electronically by a system based on a randomized element.
8. The following emails will be excluded from the registration process:

• (i) emails that are not sent in the format specified in points 2 and 3,
• (ii) emails that do not include the attachments referred to in point 4, and 5 where applicable,
• iii) emails in which the applicant attempts to register multiple applicants in one submission** - except for emails from family or parents registering their minor children, 
• (iv) emails that are sent multiple times by one applicant, 
• v) emails sent outside the specified registration period,
• vi) emails with attachments larger than 10 MB.

9. Wait for the confirmation. The Embassy will inform you within 10 days whether an appointment has been assigned or not.
10. If you do not receive confirmation of an assigned appointment within 10 days, it means that your registration for an appointment was either unsuccessful or was not sent in accordance with the terms and conditions of the registration process.
11. The assigned appointment cannot be changed. If you fail to show up for your appointment, the assigned appointment becomes invalid. If you arrive late without prior apology, your appointment will also be cancelled - in such a case, the Embassy will proceed with other applicants who arrived on time. 

Number of applications accepted for a given period: 15

*The email address provided is intended solely for booking appointmenst to submit visa applications and is not for general communication or answering inquiries.
**In order to ensure the functionality of the system, attempts to send bulk registrations using software tools may be evaluated as spam by the the mzv.gov.cz domain´s anti-spam  system. As a result, these registrations will not be further processed.

The visa application form and information on the requirements for the application are available on the Official Information Portal for Foreigners.