The Embassy of the Czech Republic in Tokyo will accept visa applicants in the dedicated office hours of the Consular and Visa Department, i.e. Monday, Wednesday and Friday, from 9:00 to 12:00 (maximum 18 applicants in the above-mentioned office hours) - by prior arrangement of the appointment via the above-mentioned email. Without making this appointment, the application will not be accepted.

Regarding the registration system for scheduling appointments for third-country nationals residing long-term in Japan who wish to apply for long-term residence for employment purposes (employee card) or a long-term visa for seasonal employment, the quarterly quota is set at 9 applications (3 applications per month).

We ask all applicants to kindly make an appointment for submitting the visa application - by sending a mail to Tokyo.Visa@mzv.gov.cz - as early as possible, since the waiting time for available submission slots can be long at times (especially during the summer months, when the waiting time can exceptionally exceed 6 weeks). Thank you for your understanding.

 

How to proceed with making an appointment for the submission of a visa application?

The applicant must send the request via e-mail to the Tokyo.Visa@mzv.gov.cz, with the following information (in this order):

1. First name and surname (in the case of Japanese applicants, please write your name both in kanji and alphabet)
2. Date of birth
3. Nationality (non-Japanese nationals must submit a proof of their authorized long-term residence in Japan - scan of a residence card)
4. Contact details - phone and email address
5. Information on whether the applicant applies for a short-term Schengen (up to 90 days) or long-term visa or residence permit (over 90 days)
6. Purpose of the stay in Czechia - scan of the document(s) confirming the information (e.g. decision on admission to study, decision of the Labour Office in case of employment (in the case of Japanese applicants, a work permit is not required), statement from the Commercial Register, invitation to a conference, invitation to a business meeting, invitation issued by the Foreign Police of the Czech Republic, an itinerary for a trip in the case of tourism or working holidays, etc.)
7. Scan of the passport data page
8. Indication of the applicant when an applicant is able to be present for a submission of the visa application form (the Embassy of the Czech Republic in Tokyo may not fully accept this information because applications are assessed in the order in which they are received; please provide multiple dates ranked by priority, or specify them in a format such as "I am available anytime this month after this date except on these days"; visa applications are accepted only on Mondays, Wednesdays, and Fridays, so please do not include any other days of the week).

The applicant will receive an automatic reply to the email in which he/she will be informed about the confirmation of receiving his/her email with the request for a visa appointment.

Applications are lodged in person.

Please note that applicants may be summoned to the Embassy for a hearing. Hearings are conducted only in Czech  or English. An applicant who does not speak either of these languages is required to arrange for an interpreter at their own expense. All documents are prepared in Czech only.

For Japanese citizens only: Submission of applications without requiring personal appearance for submission

• ● As of February 1, 2021, the Embassy of the Czech Republic in Tokyo allows, based on the provisions of § 169d, paragraph 3 of Act No. 326/1999 Coll., on the residence of foreigners in the territory of the Czech Republic, the submission of applications for long-term visas (excluding business purposes), for residence permits for applicants included in the Highly Qualified Employee Program and the Key and Scientific Personnel Program, and applications for long-term residence for the purpose of scientific research and long-term residence for family members of scientific workers from Japanese citizens without requiring personal appearance for submission of the application. Please note that applicants may be subsequently summoned to the Consulate for an interview or hearing.

Only if all of the above information is mentioned, the applicant's application will be further processed and the applicant will receive another email confirming the appointment for submitting the visa application to the Embassy of the Czech Republic in Tokyo. This appointment cannot be changed. If the applicant cannot be present at the designated time due to important reasons, he/she must immediately inform the Embassy of the Czech Republic in Tokyo by email and later on ask for a new appointment in the same way mentioned above.

Registration e-mails that cannot be replied to from the mailbox to which they were delivered, will be excluded from registration.

!! Third-country nationals residing in Japan long-term who wish to apply for employment residence permits (employee card, seasonal employment) must submit their application via the dedicated email Tokyo.Employment@mzv.gov.cz. More information can be found here !!