1. Send a request for a deadline for submitting an application on the above-mentioned day at the above-mentioned time to the
e-mail address: baku.zamkarta@mzv.gov.cz  *

2. In the subject of the e-mail, indicate: passport number.

3. In the text of the e-mail, indicate: full name (as stated in the travel document), date of birth, passport number, visa type/purpose of stay and contact details of the applicant (i.e. the applicant's contact telephone number and applicant's email address).

4. Attach the following attachments to the e-mail (in .pdf format): a scan of the passport data page, a scan of the document stating the purpose of stay, i.e. an employment contract or a contract on a future contract, and a scan of a valid residence permit (in the case of third-country nationals).

5. Applicants who are not citizens of Azerbaijan shall also attach a document proving that they have been permitted to reside in the country within the jurisdiction of the embassy for at least the previous two years. If residence cannot be proven, the applicant shall submit the application in their home country.

6.  1 applicant = 1 email. Please send only one email. Only one applicant can be ordered in each email.

7. Your email will be processed electronically by a system based on a random element.

8. The following emails will be excluded from the registration:

i) e-mails that are not sent and formatted according to points 2 to 3,

ii) emails that do not contain attachments according to point 4,

iii) emails by which the applicant attempts to register multiple applicants at once **

iv) emails that one applicant sends several times,

v) emails sent outside the above registration period,

vi) emails with attachments larger than 10 MB.

9. Wait for confirmation. The Embassy will inform you within 7 days whether a date has been assigned or not.

10. If you do not receive confirmation of your appointment within 7 days, this means that your request for an appointment was not drawn or was not sent in accordance with the registration conditions.  

11. The assigned date cannot be changed. If you do not arrive, your date will be forfeited. If you arrive late without prior apology, your date will also be forfeited - in such a case, the embassy will already be focusing on other applicants who arrived on time.

Current average waiting time for submitting an application: 44 - 104 days
Number of applications accepted for the given period: 25

*The e-mail addresses provided are intended exclusively for ordering the submission of a visa / residence application and are not used for general communication or answering questions.
**Attempts to send mass registrations using software tools may be evaluated as spam by the anti-spam of the mzv.cz domain in order to ensure the functionality of the system, as a result of which these registrations will not be taken into account.

 

Most common errors:

1. In the subject line, only include the passport number. No other characters are accepted (Re., Fwd: etc.)

2. E-mail registration will take place within the above-mentioned deadline. E-mails that are delivered to the e-mail box baku.zamkarta@mzv.gov.cz before the start of the ordering process or after its completion will not be taken into account or will be excluded from the registration. The time of delivery of the e-mail to the box is decisive.

3. Due to the cyber security measures of the Czech Ministry of Foreign Affairs, we recommend sending
e-mails in the first hours designated for ordering, not at its conclusion.

4. Each applicant can send only one e-mail. If more than one e-mail is sent for one applicant within the given deadline, he/she will be automatically excluded from the registration, even if the e-mails are sent from different e-mail addresses.

5. Attached e-mail applications must be ONLY copies of the following documents exclusively in PDF format:
• scanned copy of the data page of the applicant's travel document
• scan of the employment contract

6. Citizens of countries other than Azerbaijan can participate in the registration only if they have been living in Azerbaijan for more than 2 (two) years on the basis of a long-term residence permit. A scan of this residence permit must be sent in PDF format in the registration e-mail along with other attachments.

7. Registration e-mails for which the sender activates the impossibility of replying in the copy of the registration e-mail will be excluded from the registration.