Position:	Administrative-Consular Assistant
Type of Employment:	Part time / 30 hours per week
Starting Date:	1 January 2026
Workplace Location:	Embassy of the Czech Republic in Singapore
Application Deadline:	31 October 2025

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Main tasks and responsibilities: 

• Provide administrative support for the Visa and Consular Section; 
• Schedule and coordinate appointments for consular services; 
• Manage correspondence and communication with visa applicants and foreign nationals; 
• Collect, verify, and process documents for visa applications; 
• Enter, update, and manage data in the relevant IT databases; 
• Assist Czech citizens requiring consular services or emergency support; 
• Liaise with local institutions and authorities on consular matters; 
• Draft official correspondence and documents; 
• Assist in compiling statistical data and reports for internal and external use; 
• Monitor and follow up on applicable rules and regulations to help ensure compliance within the consular area; 
• Ensure confidentiality and data protection in handling sensitive personal information; 
• Perform other administrative duties as assigned. 

Qualifications and Competencies: 

• Applicants must have legal authorization to work in Singapore (Singaporean citizens, Permanent Residents, or holders of a valid Pre-approved Letter of Consent – PLOC); 
• Education in public administration, international relations, languages, social sciences, or a related field — or equivalent relevant experience; 
• Excellent command of English, both written and spoken; knowledge of Czech is an advantage; 
• Strong communication, organizational, and problem-solving skills; 
• Professional demeanor and service-oriented approach towards Embassy clients; 
• Ability to work independently and as part of a team; 
• High level of discretion, responsibility, and reliability; 
• Proficiency in MS Office and general IT tools; 
• Willingness and ability to learn consular and visa procedures relevant to the position; 
• Prior experience in an Embassy or international organization, and familiarity with consular services or public administration, are considered an advantage. 

What We Offer: 

• Part-time employment contract for 1 year (with possibility of extension), based on the relevant labor regulations of Singapore; 
• 30 working hours per week across 5 weekdays; 
• Initial 3-month probation period; 
• 14 days (84 hours) of paid annual leave per year; 
• Competitive fixed salary, commensurate with relevant work experience, expert knowledge and skills; 
• Annual Wage Supplement (AWS) — discretionary year-end payment equivalent to one month’s salary, subject to contract terms; 
• Regular courses and on-the-job training to support your professional development; 
• An exciting, multi-cultural and dynamic work environment; 
• The possibility to further develop your skills and knowledge in consular and visa agenda. 

Application and Recruitment Process: 

To apply for the position, please send your application to singapore.consulate@mzv.gov.cz no later than 31 October 2025. 

Your application should include: 

• Cover letter (your motivation for applying for the position); 
• CV in English; 
• Documentation of relevant education and references (if available), including contact details for the referees.

Please merge all documents into one PDF file and include “Application: Administrative-Consular Assistant_[Your full name]” in the subject line of your email. 

Only short-listed candidates will be contacted. Selected applicants will be invited for interviews shortly after the application deadline. The expected starting date is 1 January 2026, with the exact timing to be agreed upon with the successful candidate. 

The Embassy of the Czech Republic in Singapore embraces equal opportunities and welcomes applications from all qualified individuals regardless of age, gender, religion, ethnicity, or disability. 

Security Requirements: 

• Appointment to the position is subject to security screening clearance by the Czech government; 
• Applicants will be required to provide a Certificate of Clearance (COC) issued by the Singapore Police Force, certifying no criminal record in Singapore. 

Personal Data Protection (GDPR): 

The Embassy of the Czech Republic in Singapore is committed to handling personal data in accordance with EU Regulation 2016/679 (General Data Protection Regulation – GDPR). By submitting your application, you consent to the processing of your personal data for recruitment purposes. 

Before applying, please read the Privacy Policy of the Ministry of Foreign Affairs of the Czech Republic (https://mzv.gov.cz/jnp/en/gdpr.html), which outlines your rights, how your data is processed, and how to raise concerns regarding data handling.