The Intra-Company Employee Transfer Card is a new type of authorisation for long-term residence in the Territory of the Czech Republic where the purpose of residence (longer than 3 months) of the foreign national is to perform work in the position of manager, specialist or employed intern to which the foreign national has been transferred.

A foreign national to whom the Ministry of the Interior of the Czech Republic has issued an Intra‑Company Employee Transfer Card is entitled to:

• stay in the Territory of the Czech Republic and also
• perform work in the position of a manger, specialist or employed intern to which he/she has been transferred from a country that is not a European Union member state.

The Intra-Company Employee Transfer Card is a plastic card with biometric components.

The Intra-Company Employee Transfer Card is issued for the duration of transfer to the territory of EU member states, but only to a maximum of 3 years for a manager and specialist and for 1 year for an employed intern. The card may be extended repeatedly to cover the duration of transfer to the territory of member states of the European Union, to a maximum of 3 years for a manager and specialist and for 1 year for an employed intern.

The deadline for a decision on an Intra-Company Employee Transfer Card is 90 days.

Who is the Intra-Company Employee Transfer Card intended for?

The Intra-Company Employee Transfer Card is intended for intra-company transferred managers, specialists and employed interns.

In simple terms, intra-company transfer is the temporary transfer of an employee of a multinational company from a functioning section of a multinational company in a country that is not a member state of the European Union to a functioning section of the company located in the Czech Republic.

According to Section 42k(3) of Act No. 326/1999 Coll., a manager means a foreign national working in a management position which primarily runs a commercial corporation or subsidiary or part thereof, whose activities are monitored by and who follows the instructions of the governing body, supreme body or control body; a manager runs the commercial corporation or subsidiary or part thereof, oversees other employees performing supervisory, professional or running activities and monitoring thereof, including the power to hire or dismiss such persons or to take different personnel-related measures.

According to 42k(4) of Act No. 326/1999 Coll. a specialist means a foreign national who has specialised knowledge that is fundamental for the area of operations, procedures or management of the commercial corporation or subsidiary and who also has the required level of qualification and professional experience and, if applicable, is a member of a professional association, if special legislation so stipulates.

According to 42k(5) of Act No. 326/1999 Coll. an employed intern means a foreign national who has duly completed higher education, is transferred to a commercial corporation or subsidiary based in the Czech Republic for the purpose of career development or training in the field of commercial techniques and methods and who receives payment of a salary or wage for the duration of his/her transfer.

The Intra-Company Employee Transfer Card is intended for foreign nationals of all states of the world, with the exception of

• citizens of EU/EEA member states and Switzerland and a
• their family members who are citizens of other states and hold residence cards for family members of an EU citizen (or, in the case of the family members of a citizen of an EEA state or Switzerland, a foreign national’s residence card) or have applied for such.
   

Furthermore, the foreign nationals listed in Section 42k(6) of Act No. 326/1999 Coll. (an applicant for long-term residence for the purpose of research, a foreign national who is employed by an employer from a different member state of the European Union sent to perform work as part of multinational provision of services in the territory of Czech Republic, etc.) are also not entitled to lodge an application for an Intra-Company Employee Transfer Card.

An application for an Intra-Company Employee Transfer Card must be lodged in person either with the local Embassy of the Czech Republic (in cases with good reason, the foreign national may request the embassy to waive the obligation of lodging the application in person). The foreign national is entitled to lodge the application only at the embassy in his/her state of citizenship, or else in the state that issued the travel document held by the foreign national, or in the state for which the foreign national has a long-term or permanent residence permit. This condition is not required of a foreign national who is the citizen of one of the states that appears on the list of countries whose citizens are entitled to lodge an application for a long-term visa or a long-term or permanent residence permit at any Embassy of the Czech Republic (Ordinance No. 429/2010 Coll.).

An application for the Intra-Company Employee Transfer Card may be lodged using the "Application for Long-Term Residence" form.

Please present the following to support your application for an Intra-Company Employee Transfer Card:

• a valid travel document,
• proof of arranged accommodation in the territory of the Czech Republic,
• 1 photograph corresponding to the current appearance of the foreign national,
• transfer letter containing
  • confirmation by the commercial corporation based outside the territory of member states of the European Union stating that the foreign national will be transferred intra-company to perform work in a commercial corporation or subsidiary based in the Territory in the position of manager, specialist or employed intern, with specification of the duration of the intra-company transfer and the place of employment in the Territory,
  • specification of terms and conditions of employment as to the length of working hours, length of holiday per calendar year and rate of salary or wage; these terms and conditions must be no worse than those stipulated in the Labour Code, which also applies to conditions concerning health and safety in the workplace, the working conditions of pregnant women and women shortly after giving birth, equal treatment of men and women and other provisions concerning non-discrimination, and
  • confirmation that, at the end of the duration of intra-company transfer, the foreign national will be transferred back to the commercial corporation based outside the territory of European Union member states,
• a document demonstrating the manner in which the entities between which the foreign national is to be transferred are related, i.e. one of the following documents:
  • a document proving that the subsidiary to which the foreign national is to be transferred is a subsidiary of the commercial corporation within which the foreign national is being transferred, or
  • a document proving that the commercial corporation within which the foreign national is being transferred are a controlling and controlled entity in relation to each other, or that these two commercial corporations are controlled by the same controlling entity,
• a document proving the required level of professional qualification, if required by special legislation,
• a document proving satisfaction of the conditions for performing a regulated profession, if such profession is concerned,
• a document proving a university qualification in the case of intra-company transfer of an employed intern,
• in the case of an employed intern, a professional training agreement containing
  • a description of the professional training programme from which it is apparent that it involves professional development training or specialised training in the area of commercial techniques or methods with the aim of preparing the foreign national for his/her future position within the commercial corporation within which or from which the foreign national is to be transferred, or within the commercial corporation that controls or is controlled by such commercial company, and
• a document similar to an extract from the records of the Penal Register,
• upon request, a document confirming satisfaction of the requirements of measures for preventing the introduction of infectious disease.

All supporting documents must be presented either in the original, or as an officially certified copy. The original of the following is always required: travel document and intra-company employee transfer residence permit issued by a different EU member state. All submitted documents must be presented in their original version with an officially certified copy into the Czech language. Supporting documents must be no more than 180 days old, with the exception of the travel document and the foreign national’s photograph, if it corresponds to his/her real appearance.

If the foreign national or commercial corporation to which the foreign national has been transferred is participating in a government-approved programe the conditions of which allow certain supporting documents of the application to be substituted, the following items supporting the application may be substituted by a confirmation issued by such commercial corporation:

• proof of arranged accommodation in the territory of the Czech Republic,
• transfer letter,
• a document stating that the foreign national was employed for at least 6 months by the commercial company in the period immediately preceding intra-company transfer,
• a document proving that the entities between which the foreign national is being intra-company transferred are related entities,
• a document proving that the foreign national holds the required professional qualification, if required by special legislation,
• a document proving satisfaction of the conditions for performing a regulated profession, if such profession is concerned,
• a document proving a university qualification in the case of intra-company transfer of an employed intern.

It also applies that before a long-term visa for the purpose of collecting an Intra-Company Employee Transfer Card (D/VR) may be entered into the travel document, the foreign national is required to present proof of travel medical insurance and, on request, to provide proof of payment of the insurance premium.